The management of a business is typically delegated to the board of directors (and this may be laid out in your Articles of Association). Even if some of the day-to-day decisions are assigned to other departments, it’s essential that your board is connected and informed by having regular board meetings.

If you are planning a meeting, you need to ensure that your attendees have plenty of time to prepare. Ideally, this is accomplished by sending out the agenda and any other reports in advance. You should provide at least a week’s advance notice to allow for enough time for all members to attend.

The first item should be the ones that require a decision. This includes all issues that require a vote, but also any discussion points or any unfinished business from previous meeting.

Another important part of the agenda is to talk about organizational performance. This involves reviewing any significant milestones or achievements in addition to identifying the future strategies and areas of improvement.

It is crucial to remember that discussions should be productive and focused. Interrupting discussions on new topics can consume time and divert you from the primary goals of the meeting. Board members must respect other’s opinions and not interrupt anyone unless they have a question or an argument to raise. It is also acceptable to silence cell phones and only take calls during emergencies. This will enable everyone to remain alert and vigilant.