Online board meetings can be a great method to let directors participate in the decision-making process without the need to travel. Meetings online can be less productive than face-toface meetings due to specific challenges. Internet connections can be slow, or devices can reboot frequently. By following the best methods to ensure that you have productive virtual meetings, however you can ensure a smooth workflow and a strong connection between board members.

An agenda that is dynamic is the initial step to a successful online meeting. An agenda that is clear and with each topic clearly defined will increase efficiency and keep the meeting on track throughout the duration. The agenda should be sent out to attendees at least a week before the meeting to allow them to examine it and provide feedback. It also gives attendees the opportunity to conduct any research or formulate questions they may have before the meeting.

In the actual board meeting it’s crucial for the chair to be attentive to everyone, and avoid letting one person dominate the discussion. It’s also crucial that everyone attends the meeting with a microphone and speak clearly. The chair should also be aware of anyone who is having difficulties using the technology and encourage them speak up. The chair should not be using slides to present information during meetings. Slides are distracting and can take a long time to read.

The chair must ensure that the minutes are stored and archived for future use. The minutes should be as precise as is possible, but they should be free of personal opinions or discussions that were not relevant to the topic at hand.