To ensure a productive board meeting, it’s crucial to plan the meeting in a way that is effective. Meetings for boards typically have specific deliverables that need to be fulfilled, such as report-writing, decision-making and strategic discussion. To make sure your meeting meets these items, here are a few important points to keep in mind.

The day before your board meeting, confirm all attendees and their attendance plans. Take a final count of remote directors who might require a video conference and plan how you can best supply them with the required equipment or links to join the meeting. Also, make sure you check whether the venue is available and arrange any catering or other room supplies required.

Prepare a meeting agenda using the information in your board package, as well as any requests or concerns that the chair of the board or executive directors might have. Avoid last-minute scrambles by having a draft agenda ready prior to the meeting.

The first item on the agenda should be a review of the company’s performance from the last board meeting, focusing on significant milestones and accomplishments and areas where the business might require more attention. Next, consider how the company can implement innovative strategies to increase growth. This could involve examining potential new markets, customer service policies or investor relations. It could also include hiring new employees.