In a world where data is the king there is no reason why virtual data rooms are becoming an essential tool for businesses of all sizes. They permit secure and efficient storage and sharing of documents among employees as well as with external parties. VDRs aren’t just for M&A or due diligence. They can be used in a variety of ways. As an example companies often establish strategic partnerships to access new markets or create new products. These alliances require a substantial amount of document sharing.

As the demand for VDRs increased the vendors were quick to take advantage of this opportunity and create solutions to meet the need. As a result, VDR providers have come a long way from their humble beginnings. The initial majority of these solutions stemmed from connections to Financial Printing companies: Intralinks, RR Donnelly and Merrills all had their own data rooms, and Sterling launched iRooms.

According to IBISWorld the revenue generated by this class of software reached $800 million in 2017. While some providers offer an uncomplicated system with no customer support or training while others have dedicated teams available for customers and offer an complete suite of tools to aid in the M&A process.

One good example is CapLinked. The platform allows users to access and manage all necessary information needed for a transaction from any location and on any device. Its capabilities include the possibility of creating multiple projects, manage access with customized permissions including NDAs, add branding and watermarks, add project-specific notes or Q&As and set up automatic indexing. CapLinked allows you to schedule reports to be delivered to users via email, ensuring they’re aware of any changes to your project.