In board meetings, top leaders are gathered to discuss and debate issues that are important to their organizations. The outcomes of these discussions set the organizational direction and affect everything from investor confidence to public perception. It is important that board directors maximize the efficiency and effectiveness of their meetings. This article gives suggestions on how to conduct board meetings in a way that encourages productive and engaging discussions.

Begin by welcoming and introducing board members to one another, particularly in the case of meeting participants who are new to the group. This will help establish a collaborative boardroom as well as encourage participation. It will also help establish good boardroom etiquette.

Begin and end the meeting at the right time, which shows respect for fellow directors and discourages tardiness. This is particularly important when meeting via a virtual platform, where time management can be a challenge.

Avoid spending time on irrelevant or routine tasks like committee reports and voting. Instead, limit these items to 25 percent of the time and use the majority of time to discuss strategy and other important subjects.

Clearly communicate the way decisions will be taken at the time of the meeting (consensus, voting, or other method). This will ensure that everyone on the board understand the decision-making processes and are able to participate in meaningful discussions.

Get feedback from your board members on their satisfaction with the way you conduct board meetings. This can be done through informal conversations, or by using surveys and polling tools. It is possible to ask, for instance whether the structure of the board and content encourage robust discussion. You could also ask for them to rate the quality of meetings by a scale of.

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